The Town of Dillon has a number of Council appointed volunteer opportunities in the following advisory committees:
Planning and Zoning Advisory Committee
Parks & Recreation Advisory Committee
Cemetery Advisory Committee
Economic Development Advisory Committee
All vacancies will be posted on our website and in the Summit Daily News.
The following outlines the roles and expectations of committee members.
Town of Dillon Advisory Committee Roles & Expectations
The Dillon Town Council has a long history of encouraging citizen comment and involvement. Informally, citizens and groups share perspectives and advice with individual Council members and the Council as-a-whole via phone calls, e-mail, personal contacts, and letters. Formally, the Town sponsors open houses, community forums, and public hearings throughout the year on specific issues and as part of regular decision making processes, and the Town Council has established several advisory boards and committees to provide advice on key issues.
The General Role of Dillon’s Advisory Boards and Committees
Advisory committees are a structured way for individual citizens to share their opinions and perspectives, and to formulate recommendations in a focused, small group structure.
The primary purpose of advisory committees is to provide judicious advice, from a citizen perspective, to the Town Council which is the Town’s elected policy-making body.
Advisory Committee activities may include study of critical issues, hearing public testimony, independent research, and reviewing staff reports and recommendations – all of which is intended so that the committee is prepared to discuss, formulate, and forward well-developed, thoughtful recommendations to the Town Council in a timely manner.
Town Council Decision-making
In making decisions, the Dillon Town Council considers general citizen comment, advisory committee recommendations, staff recommendations, Council priorities and goals, research and background information, and individual Councilmember perspectives.
The Town Council expects to receive recommendations from advisory committees that reflect the individual and collective knowledge and thinking of the committee, particularly from a citizen perspective. Your recommendations may be transmitted as part of the staff report or as a distinct memo or report either attached to the staff report or transmitted separately to the Town Council. The staff liaison for your committee can assist with this effort; and in all cases, a copy of your recommendation or report should be filed with both the staff liaison for your committee and with the Town of Dillon as it is a public record.
The Town Council also expects that Town staff will present recommendations from a professional perspective. There may be times when the professional opinions and recommendations of Town staff differ in part or in whole from yours or that of the committee, and that’s okay. Differences of perspective are inherent in policy formulation and deliberation work of an organization that welcomes diverse perspectives.
There also may be times when your advisory committee’s recommendations will not prevail or will be modified by the Town Council. It is important to recognize that this is not a rejection of the integrity of the recommendation, but is an inevitable part of the process of municipal decision-making where a variety of views, perspectives, and recommendations are considered.
Advisory Committee Work Plans
Each Committee is encouraged to propose an annual work plan to the Town Manager/ Town Council for consideration. In developing the work plans, committees are to consider:
- Town Council established or adopted goals and priorities, including the Town’s Comprehensive Plan, annual Council goals, master plans, budget, and so on.
- Resource availability – budget, staff support, committee member time.
- Departmental work priorities.
- Committee member knowledge, interest, and expertise.
The work plans are reviewed by the Town Manager. The Town Manager requests that when the plans are submitted, each be accompanied by a letter from:
- the committee chair outlining the past year accomplishments and highlighting the top two proposed priorities;
- the respective department director or staff liaison addressing resource availability to accomplish the work items and relationship of the proposed items to planned departmental activities for the year.
During its review, the Town Manager or Town Council may change or modify a committee’s proposed work plan so that it reflects Council priorities, available resources, and emerging issues. The adopted work plan serves as the basis for a committee’s focus and effort during the year, although the Council may, from time-to-time, refer other issues to the committee during the course of a year.
Expectations for Advisory Committee Members
While Dillon’s advisory boards and committees are established by Town resolution, the Council allows each group to establish its own Bylaws and Rules of Procedures. Newly drafted Bylaws and Rules of Procedure, and any substantive changes, are to be submitted to the Town Manager for review and comment.